Thanks for being a part of Hood River Cider Fest 2024!
This info page covers what you need for a successful event, but if we missed anything, send us an email at vendors@truewestpresents.com. See you soon!
General Event Information
Date: April 27th 2024
Event Start: 11am Event End: 7pm
Location: Hood River Event Site - Portway Ave, Hood River, OR
FOOD & CRAFT VENDOR INFO
Food & Craft Vendor Load-In
Friday 4/26 12pm-5pm
OR
Saturday 4/27 8am-10am
Must be set up and event-ready by 10:30am. All vehicles must be off-site by 10:00am.
Vendor spaces are first come first serve.
Vendor Booths
Craft vendor spaces are 10x10.
Food vendor spaces are 10x20 (let us know if you require more space).
You must provide your own tents, tables, and anything else you need for your personal set up.
Insurance
Food, beverage, and craft vendors are required to obtain a certificate of general liability insurance - CLICK HERE for our COI requirement letter.
Send a copy of your COI to: vendors@truewestpresents.com
Electricity
There is power available for food vendors. If you are a craft vendor and power is essential to your operations please email us at vendors@truewestpresents.com.
FOOD VENDORS ONLY
ELECTRICITY, TRUCK SIZE, WINDOW ORIENTATION: You must fill out this form at least 2 weeks before the event - CLICK HERE FOR FORM
Water
Potable water is on site.
CIDERY INFO
Cidery Load-In
Your staff may arrive between 8am-10:30am. Your table/kegs must be event-ready by 10:30am. See the purchasing info below for keg delivery times.
We will have a large tasting tent set up with with tables when you arrive. We will provide signs with your cidery name and your pour selections. You may bring additional info about your cidery if you would like. Linens are provided, but you may also bring your own.
ALL CIDERY MEETING @ 10:45am on 4/27
We have a mandatory all-cidery meeting in the middle of the tasting tent before the gates open. We will discuss the rules and features of the event, pour sizes, safety, and what to do in the case of a Very Intoxicated Person. We will have a sign-off sheet after the meeting. If your staff is coming in shifts they will need to check in with us upon arrival.
Cider Pours
Let us know which ciders you would like to showcase at Cider Fest at least two weeks before the event. Send us your two (2) cider choices along with their descriptions as you would like them to appear on our Cider Guide.
Keg Purchasing and Distribution
We can purchase your kegs directly from your cidery or through your distributor. Please specify your keg costs and purchasing information when sending your pour selections/descriptions.
We will be purchasing your two ciders in the following quantities:
If 50 liter = 1-3 keg of each
If sixtel = 2-5 kegs of each
If anything goes untapped we will sell it back to you or your distributor.
If we will be purchasing your cider kegs through your regional distributor, they must be able to drop off and pick up kegs on the following days:
Drop Off: Friday 4/26 12pm-5pm OR Saturday 4/29 8am-10am
Pick Up: Saturday 4/27 7pm-8pm OR Sunday 4/30 8am-12pm
If your distributor is unable to pick up the kegs by Sunday 4/28, then we must purchase directly through you or they must be taken with your staff after the event. No exceptions.
Serving, Storage, and Staffing
Your cidery will staff your own jockey box - anyone pouring for you must be 21+ and have a current OLCC Alcohol Service Permit.
Bring your own jockey box and CO2 for pouring.
Ice, keg buckets, and dump buckets are provided.
Kegs will be stored in our refrigerated trailer until event time. If you blow a keg and would like to tap a back-up, let us know. If we are nearing the end of the event when it blows we may request you finish out the event with your other remaining keg.
Attendees can use an official Cider Fest tasting glass, bring their own glass from home, or receive samples in plastic cups (we will provide at every station).
You will be provided a “master measure cup” with a 2oz Pour Line and 4oz Pour Line. Attendees must exchange a token for each pour they receive. They may exchange up to two tokens at a time for a 4oz pour.
Payment
We will have checks ready for you or your distributor day of the event.
Insurance and Liquor Licensing
Cideries are not required to obtain additional insurance or a liquor license - you will be operating under our insurance and TSL. Please keep in mind, as servers with OLCC permits you are responsible for safely serving guests and identifying if someone i intoxicated and should not be served. Security will be inside the tasting tent - let them know if you have chosen not to serve someone and need to be cut off.